Terms and conditions for postgraduate degree applicants

When an applicant accepts an offer of a place at the School of Traditional Arts, a binding contract is formed.

Before accepting an offer, applicants must read the terms and conditions below.

Admissions and enrolment – policies, procedures and regulations

A place on a Programme of Study is subject to the applicant successfully completing the admissions and enrolment process.

This offer of a place is subject to the terms and conditions specified in the following:

(1) The offer letter; and

(2) Information on the School of Traditional Arts’website

(3) Information on its prospectus

(4) Regulations for students which are summarised in the Student Handbook and for research students, the researcher’s handbook when students enrol as a student. Students should also refer to the UWTSD Academic Quality Handbook for details of the UWTSD regulations.

It is important that applicants read (1) and (2) prior to accepting an offer and abide by School of Traditional Arts’ regulations (4) once enrolled as a student, as failure to do so may result in the withdrawal of an offer of a place or the termination of a subsequent enrolment.

The School’s Admissions Policy can be found under ‘Apply’ page of the School of Traditional Arts’ website.

Offers

Any conditions attached to an offer of a place at the School are specified in the offer letter.

An offer may be conditional or unconditional. Conditions may be academic or non-academic. Academic conditions normally require an applicant to provide evidence that they have achieved certain qualifications. Non-academic conditions often require applicants to fulfil necessary legal requirements for entry to a programme, which depending on the circumstances may include, for example, providing the evidence required by UKVI.

In firmly accepting an offer of a place, applicants agree to all of the School’s terms and conditions. After accepting an offer of a place, applicants will have 14 days during which time they may decline their offer if they change their mind. If you wish to cancel your place on your chosen programme, you should inform us of your decision to cancel within 14 days from the date that you accepted your offer. You are not required to provide any reason for your decision.

A written statement informing us of your decision to cancel and sent to us at:

The Prince's Foundation School of Traditional Arts, 19-22 Charlotte Road London EC2A 3SG

or email will be acceptable.

Students also have 14 days in which to change their mind and cancel their place from the date that they enrol on their Programme of Study without incurring any financial penalties.

Meeting the terms of the offer

Applicants who receive a conditional offer of a place, subject to achieving particular qualifications, will need to meet those conditions in order to obtain an unconditional offer of a place.

If a place has not been confirmed by the end of the first week in August, applicants should contact the Registrar. If an applicant’s exam results have not been received by the Registrar, the applicant will be asked to provide evidence of these. Applicants who have not received their qualification certificates by this time should provide an official letter from their School or College that confirms their results.

Applicants who know that they have failed to meet the conditions of their offer and whose offer status is still conditional should ensure that the Registrar has received all of their results.

Changes to the terms of an offer

Unless required to do so by law, the terms of an offer will not be changed. In the unlikely event that it is necessary to change the terms of an offer, the applicant will be informed in writing and asked to agree to the changes.

Changes to a Programme of Study

Your offer of a place to study at the School is based on the latest information about the Programme of Study that can be found on the course pages on our website, as at the date of acceptance of your offer.

However, changes to programme information (including programme description, content, mode and/or location of delivery and/or timetable), services, facilities, status, regulations and academic guide may be necessary. Reasons for changes include, but are not limited to, the following reasons:

To meet the requirements of validating, accrediting, professional, statutory and/or regulatory body;
To respond to good practise or quality enhancement processes;
To keep programmes contemporary by updating enhancement processes;
Because of circumstances outside the reasonable control of the School, such as a key member of staff leaving the School or being unable to teach (where the programme or module is reliant on that person’s expertise);
Enhancement to the School’s building, and facilities, change of status and planned relocation of School;

Other circumstances outside the reasonable control of the School including industrial action, severe weather, terrorism, political unrest, government restrictions or serious concern about the transmission of serious illness making a programme unsafe to deliver.

Changes to programmes or modules may also need to be made where the minimum number of students needed to ensure a good educational or student experience has not been met. Please note that in some exceptional circumstances, programmes may be withdrawn (prior to commencement) for this reason.

If changes to your programme are made after you have accepted your offer, the School will take reasonable steps to notify you of those changes.

If your programme is withdrawn or if fundamental changes to your programme are made after you have accepted your offer, the School will take reasonable steps to give you early notification. You will also be entitled to withdraw from your programme and apply for a refund or partial refund of any tuition fees you have paid.

The provision of accurate information from the applicant

Applicants should ensure that the information that they provide to the School is true, complete and accurate. Applicants should contact the Registrar if they need to inform the School of any change to their personal details, such as their name or postal address.

After enrolling as a student, any change in personal details should be communicated to the Registrar.

If any application is found to contain false information at the point of verification or thereafter, the School reserves the right not to enrol the applicant or to require the student to withdraw from the programme of study.

The same consequences will apply where an applicant has failed to disclose any material information that would affect the decision to offer a place, such as information related to an unspent criminal conviction.

Data protection and processing

The information provided on an application will become part of the student’s record. By entering into a contract with the School, the applicant gives consent for the School to store and process personal data in accordance with the General Data Protection Regulation 2018 and associated legislation.

Support for applicants with disabilities or specific learning needs

Applicants are encouraged to disclose any disability as early as possible during the application process and throughout their time at the School. Applicants who have disclosed a disability on their application form are encouraged to contact the academic team to discuss their support requirements.

With the applicant’s explicit consent, disclosed information may be shared and used to determine reasonable adjustments and compensatory measures. Students who decline to share information should be aware that this may limit the School’s ability to ensure that appropriate and timely support arrangements are put in place.

Criminal convictions and the requirement for disclosure

The School has a duty to ensure the safety of its student and staff community and the application process requires applicants to disclose unspent convictions.

Failure to declare a criminal conviction may result in an application being refused.

Applicants who are convicted of a criminal offence after they have applied must inform the School. Continuing students will be expected to declare a criminal conviction immediately and will be required to confirm at re-enrolment that they do not have a criminal conviction that has not previously been declared to the School.

International applicants requiring a Tier 4 (General) Student Visa

To study at the School, applicants must meet the visa and immigration conditions required by the UK Home Office which are updated from time to time. For further information, please consult the UK Visas and Immigration website.

Fees and Finance

Tuition fees may be increased in line with inflation. Programme fees are normally charged on an annual basis.

In the event of a student withdrawing from the programme, fees will be charged pro-rata up to the date at which the Registrar is informed in writing on the appropriate form that they have withdrawn.

If fees are to be paid partly or in full by a sponsor or other agency, documentary evidence of this must be provided at enrolment. It is the student’s responsibility to ensure that any fees and expenses in relation to their programme are paid in full and on time. Information on the School’s bursaries and scholarships on our website here.

Additional costs during your study at UWTSD

Our tuition fees at the School of Traditional Arts cover the cost of delivering your course and are payable annually. However, further costs may be incurred by you during the course of your studies, examples include (this list is not exhaustive):

Course-related material, equipment and core textbooks
printing costs
contributions to subsistence, travel and accommodation costs for field trips, exhibitions and shows relating to student work
optional graduation related costs such as gown hire, guest tickets, official photographs.

Your annual tuition fees will cover your first attempt at all the modules necessary to complete that academic year of your programme. Additional modules, the retaking of work and/or repeating of elements of a course, may incur an extra cost.

Cancelling your place

After accepting an offer of a place, applicants will have 14 days from which time they may decline their offer if they change their mind. Applicants who wish to cancel their place should write to the Registrar at:

The Prince's Foundation School of Traditional Arts, 19-22 Charlotte Road, London EC2A 3SG

or email will be acceptable.

Enrolment

Applicants to the School will be invited to enrol after their application status has become unconditional firm.

All students must enrol before they can officially join the School.

What is enrolment?

Enrolment is the process through which you:

Agree to be a student at the School for the whole, or part of, the academic year
Agree to abide by the School’s Statutes, Ordinances and Regulations and to pay all relevant fees (such as tuition fees).
Create and/or amend your student record.

If you do not enrol, you will not be entitled to:

Your student ID card, buildings access card
Access to studio space, library, workshop
Your course timetable and other resources needed for your programme of study
Participate in courses and assessments
Receive any course tuition
Receive a Council Tax Exemption Certificate (where appropriate)
Receive your student finance (where applicable)
Access additional School’s services and information

Applicants will be required before enrolment to provide proof of ID in the form of a birth certificate, passport or driving licence, and satisfactory evidence of their qualifications in the form of an original transcript and certificate, or a copy certified by the issuing institution or for those without an undergraduate degree, they will be asked to provide 2 references and a CV or for those without a transcript, they will be asked to provide a CV with the certificate.

Plagiarism

Plagiarism is a serious offence which the School actively wishes to prevent.

Library and Learning Resources & Information Technology and Systems

Information about the services available to students is provided when students enrol through inductions and in the student handbook.

Appeals and complaints

There may be occasions where applicants request an appeal or wish to make a complaint about the admissions process. The arrangements in place for applicants to obtain feedback about an unsuccessful application, to appeal against a selection decision, providing that there are sufficient grounds for an appeal. The processes are set out in the Admission Policy. Please note that appeals against an admissions decision based on the academic judgement of the School’s staff about an applicant’s suitability for entry to a particular programme will not be considered.

The School also has procedures in place for enrolled students who wish to make a complaint or submit an academic appeal.

Further information is available in the student handbook and in Chapter 13 of the Academic Quality Handbook.

Complaints from students are initially dealt with by the School of Traditional Arts in the first instance, but the complainant may request a review by UWTSD if they are not satisfied with the outcome.

Any queries or concerns relating to the information contained in this document should be addressed to the Registrar.